What to say instead of “I'm declining the promotion”

Say this instead

1. 01

   Thank you for offering me the promotion. After thinking it over carefully, I've decided to stay in my current role. I'm glad you thought of me, and I'm happy to talk it through.

   Boss · Email

   Use this for a formal written reply, since it thanks them, gives a clear no and leaves room to talk.

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2. 02

   Thanks for the offer, I really appreciate you putting my name forward. I've decided it isn't the right move for me, so I'm going to say no. Can we find a time to chat?

   Boss · Chat

   Pick this one when you get along well with your boss and want a conversation to follow.

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3. 03

   Hi Ishita, thanks again for the offer. I've decided to turn down the promotion and stay in my current role. Happy to talk when you have a minute.

   Boss · SMS

   Send this when your boss texted you or you need to answer fast before a call.

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4. 04

   Thank you for sending the details of the new role. I've considered it carefully and won't be accepting the promotion. I appreciate the time everyone has put into this.

   Recruiter / HR · Email

   Choose this for HR or an internal recruiter who needs a short, clear answer for their records.

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5. 05

   Quick heads-up before it gets around: I was offered the team lead role and I've said no. I'm staying where I am, and I'm happy with that.

   Coworker · Chat

   Try this when a colleague may have heard a rumor and you want them to get the news from you.

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6. 06

   I wanted you to hear this from me: I was offered a promotion and have decided not to take it, so I'll stay on as your manager. Do ask me anything about it.

   Someone you manage · Chat

   Share this with a team that may be wondering about changes, because it is open and settles the uncertainty.

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7. 07

   Just so you know, I was offered a different role internally and have decided to stay in my current one, so I'll remain your contact on the account.

   Client · Email

   Send this to a client who may have heard about the change and wants to know who will handle their work.

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Examples

What to avoid

• Saying “maybe later” or “not right now” when you mean no only invites more offers.
• Criticizing the company, the new role or the person who will get it is a mistake you can't easily undo.
• Over-apologizing or piling on reasons is unnecessary, since a short thank-you and a clear decision is enough.
• Leaving the offer unanswered for days can read as rejection or indecision.
• Telling colleagues before you've told your manager is a risk you should skip.

Related phrases

• Saying “I applied for a job” at work→
• Alternatives to “here is my availability” at work→
• Alternatives to “Can we do a virtual interview?” at work→
• Better ways to say “Any update on the job?”→
• Saying “I'm declining the offer” at work→
• Saying “congratulations” at work→