Alternatives to “here is my availability” at work

Say this instead

1. 01

   Thanks for getting in touch. I'm free for a call on Tuesday after 2pm or Thursday before noon. If neither suits, send me a couple of options and I'll check them.

   Recruiter / HR · Email

   A recruiter scheduling an interview gets two concrete slots and an easy way to counter.

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2. 02

   Hi Smita, I can talk Wednesday 10-12 or Friday after 3. Would either work for the interview call?

   Recruiter / HR · SMS

   Short and finished with a question, this suits quick scheduling by text.

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3. 03

   I'm planning to be off from 12 to May 16 and back on the 19th. Can we confirm that works for the team before I book anything?

   Boss · Chat

   When you request time off, stating your dates and asking for a decision beats just informing.

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4. 04

   Hi Sandra, my last working day is June 28. Until then I can run handover sessions most mornings. Tell me which topics to cover first and I'll set up the times.

   Boss · Email

   Leaving a job is smoother when you give the end date and let your manager set the handover priorities.

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5. 05

   Hi Tom, for the kickoff I can do Monday 10:00-12:00, Wednesday after 14:00, or any time on Thursday. Let me know which suits you and I'll send an invite.

   Client · Email

   For first meetings, a short list of options saves back-and-forth and keeps the calendar in your hands.

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6. 06

   I'm free tomorrow 11-1 and Thursday after lunch if you want to go through the slides together. What works for you?

   Coworker · Chat

   Informal teamwork benefits from naming the purpose of the meeting and inviting a quick reply.

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7. 07

   I have space on Thursday at 10 or Friday at 2 for our one-to-one. Pick whichever suits you and I'll block it in the calendar.

   Someone you manage · Chat

   With someone you manage, a real choice of times plus your confirmation of the booking feels fair.

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8. 08

   Hi Kai, we can visit Tuesday 9-12 or Wednesday 2-5. Reply with the slot you prefer and we'll confirm it.

   Customer · SMS

   Appointment booking stays simple when the windows are clear and the next step is one reply.

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Examples

What to avoid

• Sending a bare list of times with no context about what the meeting is for.
• Saying “I'm flexible” or “anytime” when you are not invites a slot you cannot take.
• Forgetting the time zone when the other person may be in a different one.
• Offering slots you would rather not give, just to seem agreeable, will backfire later.
• Explaining your reasons at length when asking for time off is unnecessary, since dates and a clear question are enough.

Related phrases

• Alternatives to “Can we do a virtual interview?” at work→
• Better ways to say “Any update on the job?”→
• “My last job was toxic”: how to say it politely→
• “Please send my employment contract”: how to say it politely→
• A kinder way to say “can we reschedule the interview?”→
• Alternatives to “what's your meeting availability” at work→