Alternatives to “Can we do a virtual interview?” at work
Why it can fall flat
“Can we do a virtual interview?”
The word “virtual” in “Can we do a virtual interview?” arrives with no reason, so it can sound like you'd rather skip the effort of showing up. Usually you want a video format, a brief reason and flexibility on timing.
Say this instead
- 01
Would it be possible to hold the interview over video? I live in a different city, and a video call would make it much easier for me to fit around my schedule.
Recruiter / HR · Email
Use this for a first request when distance is the reason, since it is specific and easy to agree to.
- 02
Hi Lorraine, could we do the interview on video? I can't travel on Thursday. I'm happy to use whichever platform you prefer.
Recruiter / HR · SMS
Try this with a recruiter who already texts you, because it is short and lets them pick the platform.
- 03
Thanks for the invite. Is a video interview an option? It would help me fit the conversation around my current work hours.
Recruiter / HR · Chat
Good on a messaging platform when you are still employed and need a time that doesn't clash with your job.
- 04
Hi Noor, could we have our chat about the team opening over video instead of in person? I'm working from home that day.
Coworker · Chat
This fits an informal internal conversation where you simply want to stay remote that day.
- 05
Would you be open to holding our conversation about the analyst role by video? I'm remote that week, and it would save us both some travel time.
Boss · Email
Pick this when a manager is considering you for an internal move and you want the request to stay practical and neutral.
- 06
Would you be open to doing the interview over video? I'm happy to join on whichever platform your team uses and can work around your calendar.
Client · Email
Freelancers and contractors can send this to a client, as it shows flexibility on tools and timing.
- 07
Before we fix a time, could the interview be on video? I'm in a different time zone, and a call would let us pick a slot that suits you.
Recruiter / HR · Chat
Time zones are the obstacle here, and the wording ties the request to finding a slot that suits them.
Examples
Hi Ms. Sato, Thank you for inviting me to interview for the project coordinator role. Would it be possible to hold the interview over video? I'm based in another city, and a video call would make it easier to find a time that suits both of us. I'm available on Tuesday or Wednesday afternoon and can join on whichever platform you prefer. Kind regards, Kieran Mehta
Hi Imran, thanks for setting this up. Would a video call work for our interview on Friday? I'm working remotely that day and can join on whatever platform you like.
What to avoid
- Don't open with the question alone, and add a short, true reason such as distance, schedule or time zone.
- Phrasing that sets terms, such as “I only do video interviews”, puts people off, so ask and let them decide.
- A dramatic or invented reason does more harm than good, and one simple sentence is enough.
- Leaving the logistics open creates extra back and forth, so offer a couple of time slots and say you can use their preferred platform.
- Waiting until the last minute leaves them little room, so ask as soon as the invitation arrives.