A kinder way to say “confirming our meeting”
Why it can fall flat
“confirming our meeting”
People usually say “confirming our meeting” when a meeting is coming up and they want to check it's still on, but it reads like a stiff template fragment with no time, place or question. The writer wants the other person to check the details and reply.
Say this instead
- 01
Hi Yvonne, just checking we're still on for Thursday at 2 pm on Zoom. Does that still work for you?
Client · Email
Sent the day before or the morning of, it names the details and closes with a clear question.
- 02
Quick check: we're still meeting tomorrow at 10, right? Same room as last time?
Boss · Chat
Short and casual enough for a manager you talk to often, and it lets them correct you.
- 03
Are we still good for 3 pm today? I'll be at my desk whenever you're ready.
Coworker · Chat
Suits a same-day catch-up because it's friendly and makes replying easy.
- 04
Hi Sinead, I'm writing to confirm my interview on Monday at 11 am. Could you let me know if there's anything I should have ready?
Recruiter / HR · Email
Polite and specific, it confirms the slot and gives the recruiter a way to add details.
- 05
Hi Mr. Thornton, this is to confirm your appointment tomorrow at 9:30 am. Reply YES to confirm, or let us know if you need another time.
Customer · SMS
Fits a text reminder, and the YES reply makes confirming a one-step action.
- 06
Our 1:1 is on for Friday at 4 pm. Does that still work on your side?
Someone you manage · Chat
Direct and warm for someone you manage, it invites them to flag a clash.
- 07
Hi Gareth, we're on for 5 pm at the Baker Street café today, right? Message me if anything changes.
Client · SMS
Good for an in-person meeting on the day, when a quick text beats an email.
- 08
Hi Rebecca, I have our review meeting down for Wednesday at 3 pm in Room 4. Please tell me if that's wrong or if the time has moved.
Boss · Email
Stating what's in your calendar helps any mismatch get spotted early.
Examples
Hi Yvonne, Just checking we're still on for Thursday at 2 pm on Zoom. Does that time still work for you? If anything has changed, let me know and we can find another slot. Best regards, Anil
Hi Riley, just checking we're still on for 3 pm today to go through the budget sheet. Shall I use the usual meeting link?
What to avoid
- Sending the message with no time, date or place forces the reader to look them up.
- A bare “Confirming our meeting” with nothing else gives the reader nothing to act on.
- Wording like “per my last email” can sound like a reprimand.
- If you leave out a question, the other person isn't sure whether to reply.
- Formal phrases like “I hereby wish to confirm” feel heavy for a routine check.