Better ways to say “please send a quotation”
Why it can fall flat
“please send a quotation”
The word “send” in “please send a quotation” turns the line into an order, with no context, thanks or date. You want a written price for a specific job by a certain time, so say what it covers and when you need it.
Say this instead
- 01
Hi Aaliyah, could you put together a quotation for the 50-seat package? My client needs a figure before their Thursday deadline. Thanks, Remy
Coworker · Email
Use this when a colleague prices work for your client and a real deadline gives them a reason to prioritize it.
- 02
Hi Sasha, can you share the written quote for the print run? Procurement needs it attached to the purchase order request before they can raise the order.
Coworker · Chat
Pick this one when the quote is a required document for a purchase order, since that explains why you need it in writing.
- 03
Hi Kimberly, do you have the supplier's quotation for the office move, or could you get a copy? I need it to compare against the other two suppliers.
Boss · Email
Your manager may already hold the quote or can easily get it, and you need it to compare options.
- 04
Could you ask our procurement contact to request a quote from the vendor for 15 licenses? The free trial ends on the 28th and I need a price by then.
Boss · Chat
Choose this when you can't contact the vendor yourself and need your manager to start the request through procurement.
- 05
Could you ask both caterers for a written quote for 40 people on June 12? Please include delivery and any service charges, and send them to me by Wednesday 5pm.
Someone you manage · Chat
Hand the task to someone you manage with this wording, since it states the details, what to include and the deadline.
- 06
Hi Aaliyah, could you email me the quote for the stand rental? I need it for the booking form that closes at 5 today. Thanks, Remy
Coworker · SMS
Text works as a quick nudge when the quote is urgent and the person is easier to reach by phone than by email.
Examples
Hi Stuart, Could you send me a written quotation for 30 conference chairs, including delivery, by Thursday noon? I'm comparing it with two other suppliers and need to decide by Friday. If you need anything else to price it, just let me know. Thanks, Nicole
Hi Martin, quick one: can you send me the quote for the Q3 workshop venue? I need the total, including taxes, by tomorrow afternoon to submit the booking.
What to avoid
- Give quantities, dates and key details for whatever needs pricing, so the quote comes back right the first time.
- Never claim you have a cheaper quote just to pressure the supplier, and mention other quotes only if you really have them.
- Skip “ASAP” unless you attach a date or time, because people can't plan around it.
- A bare “send quotation” with no greeting, thanks or reason comes across as curt, so add all three.