A kinder way to say “kind regards”
Why it can fall flat
“kind regards”
People often type “kind regards” at the end of a quick email or a tense exchange, where it can feel stiff, automatic or even cold. A friendlier close that fits the tone and points to what happens next is usually the goal.
Say this instead
- 01
Thanks again for covering the handover today, it really helped. Best, Deepa
Coworker · Email
A thank-you lands better when the closing line names the specific help, and “Best” keeps the tone warm but relaxed.
- 02
Let me know if anything else comes up before Friday. Warm regards, Jules
Client · Email
With an ongoing client, this keeps you approachable and not scripted, and the offer of help shows you are still available.
- 03
Quick update: the report is with the team for review. I'll send the final version by 4 pm. Thanks!
Boss · Chat
For a fast status update to your boss, the next step and the time do the work, so no formal sign-off is needed.
- 04
Thanks for the update, this is clear. Shout if you need anything from me before Thursday. All the best, Anita
Someone you manage · Email
Replying to someone you manage, this acknowledges their work and offers support, which makes the close feel genuine.
- 05
Your replacement is on its way and should arrive by Monday. Thank you for your patience. With thanks, Manish
Customer · Email
In a service update, this gives a courteous close that thanks the customer and adds no promises.
- 06
Quick reminder: the team meeting moves to 10 am tomorrow. See you there! Ravi
Coworker · SMS
A short text reminder suits a casual close, since a formal sign-off would feel out of place there.
- 07
Thank you for your time today. I look forward to hearing about next steps. Thanks again, Maya
Recruiter / HR · Email
Right after an interview, this is polite and forward-looking, and it stays friendly instead of overly formal.
Examples
Hi Ishita, Thanks for sending the draft over. I've added a few comments and the numbers on page two look right to me. Could you send the final version by Wednesday afternoon? Thanks again, Omar
Thanks, Lucy, that's all I needed. I'll send the updated file before lunch and ping you once it's in the shared folder.
What to avoid
- Using the same sign-off on every message makes it start to feel automatic.
- Ending a tense message with only “Kind regards” can read as cold or pointed.
- Long formal closings like “Yours faithfully” feel out of place in quick chats and texts.
- Stacking sign-offs, such as “Thanks, best wishes, kind regards”, looks cluttered, so pick just one.