Better ways to say “I received your termination letter”

Say this instead

1. 01

   Dear Tanya, I'm writing to confirm that I received your letter of March 14 terminating my employment. Could we set a time to go through my final pay, notice period and handover?

   Boss · Email

   A formal email creates a clear written record without arguing or agreeing.

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2. 02

   Hi Rowan, I've received the termination letter. Could we talk through my notice period, final pay and handover when you have time?

   Boss · Chat

   Chat suits a manager who is easy to reach and lets you steer toward practical details.

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3. 03

   Hi Rowan, I've received your letter. Could we have a quick call today or tomorrow to go through next steps and handover?

   Boss · SMS

   Offering a call today or tomorrow gives your manager a choice of time, which keeps a text polite.

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4. 04

   I wanted to let you know that I've received a termination letter. I'd like to make the handover easy, so please tell me what you need from me before I leave.

   Coworker · Chat

   A teammate who will be affected gets a calm, factual heads-up that shows you care about the work.

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5. 05

   Hello Ellie, I've received a termination letter from my current employer, so I may be available to start sooner than planned. Could we talk about timing for the next steps?

   Recruiter / HR · Email

   Recruiters learn your timeline may have shifted in their favor, and you share no details.

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6. 06

   Hello Mr. Rao, we confirm that we've received your letter terminating your service. Please reply here if there is anything you'd like us to note before the end date.

   Customer · Email

   Customers get a neutral confirmation of receipt with room to add any final requests.

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7. 07

   Dear Ms. Walker, I'm confirming that we received your letter dated May 2 terminating the contract. I'd like to arrange a short call to go through the handover and final invoicing.

   Client · Email

   When a client ends an agreement, this acknowledges it without pushing back.

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Examples

What to avoid

• Mention the letter's date in a formal reply so it's clear which document you mean.
• Keep disagreement, apologies and explanations out of the first reply and just acknowledge receipt and ask about next steps.
• Read the letter's terms carefully before you agree to anything in writing.
• If you're upset, save a draft and reread it later before sending.
• Don't copy in the wider team unless you've been asked to.

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